Job #1937: Chief Financial Officer-Real Estate - Phila, PA

We are a full-service real estate development and management company that services the needs of its residential, industrial, and office clients. It designs, builds, leases, and sells buildings on its own property for clients. These properties comprise over three million square feet of office and industrial properties.

We are seeking an experienced and detail-oriented Chief Financial Officer (CFO) to oversee and manage the financial activities of our diverse and complex portfolio. The ideal candidate will have a strong background in finance, accounting, and cash management, with experience in managing multiple entities and interacting with various stakeholders. This role requires excellent analytical skills, the ability to multitask, and a proactive approach to problem-solving.

Financial Management:

• Report directly to the Owner and Management team.
• Assume overall responsibility for finances and cash management.
• Oversee budgeting, accounting, and cash management on a daily basis, including daily reviews of bank accounts and cash updates.
• Prepare monthly schedules detailing available cash balances, lines of credit, loans, and life insurance equity to assist in budgeting short and long-term cash flow.
• Oversee financial record keeping for approximately 60 entities.

Leasing and Property Management:

• Collaborate with the leasing manager and owners on all leasing aspects, including terms of lease, amortization of improvements, escrow requirements, and CAM expenses.
• Oversee CAM budgets and prepare actual vs. projected schedules.
• Manage utility billing and monitor water usage at specific properties.
• Analyze new lease terms and prepare data input schedules for the controller.
• Approve certificates of insurance for tenants, vendors, and contractors.

Tenant Relations:

• Maintain and update minimum annual rent schedules and monthly rent rolls.
• Advise landlords on upcoming renewals, expirations, and terminations.
• Review rents receivable, approve default letters, and coordinate collection matters with legal counsel.
• Interact with tenants regarding invoice questions and disputes.

Financial Reporting and Compliance:

• File Use & Occupancy tax returns monthly.
• Assemble year-end financial information and coordinate with accountants for tax return and financial statement preparation.
• Prepare rent roll reports, statements of income and expenses, and other financial schedules required for bank loans.
• Ensure compliance with all loan documents and debt service coverage ratios.

Insurance and Benefits Coordination:

• Coordinate bids for health insurance benefits and oversee the 401-K policy.
• Prepare and review insurance policies for all properties and associations.
• Maintain relationships with insurance brokers and ensure proper coverage.

Operational Oversight:

• Oversee day-to-day office operations, including approval of purchase orders and vacation requests.
• Oversee weekly payroll and ensure correct withholding for insurance co-pays and HSAs.
• Maintain relationships with construction crews and coordinate invoicing for tenant-related work.

Vendor and Contract Management:

• Coordinate the bidding process for landscaping and snow removal contracts.
• Review and approve all insurance, security, and accounting bills.
• Oversee maintenance and replacement schedules for building roofs.

Strategic Planning and Analysis:

• Review prospective purchase offers and determine appropriate sale prices.
• Use templates to analyze return on equity and cash for construction projects.
• Track local, state, and national data regarding industrial real estate and general real estate trends.

• Bachelor’s degree in Finance, Accounting, or a related field; MBA or CPA preferred.
• Minimum of 10 years of experience in financial management, preferably within real estate or a similar industry.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in financial software and advanced Excel skills.
• Ability to multitask and manage multiple priorities effectively.
• Experience working with legal counsel on collection and contract matters.

• Competitive salary with a comprehensive benefits package, including medical, dental, paid holidays, PTO, 401(k) match contribution, and bonus potential.